• Profile
Job Description
We have a vacancy for an HR and Payroll Administrator to join our HR team of 13.
 
This is a varied role where you will act as the first point of contact for managers and employees in regards to HR and Payroll administration. You will also assist the Payroll & HR Admin Manager with the effective and timely processing of the monthly payroll using ADP system and co-ordinate with Learning & Development Manager for all Learning & Development activities.
 

Onboarding

  • Production of all offer letters, employment contracts and new starter packs. ( certified and non-certified staff) – Front office and Subsidiaries
  • Onboarding contractor process.
  • Tracking of all onboarding documentation for new starters from start to end.
  • Liaising with background screening company (PeopleCheck) to ensure all background checks are completed within the specified time frame.
  • Update new starters on ADP, YAW & LMS.

Payroll

  • To assist the Payroll & HR Admin Manager with processing the monthly payroll through ADP Bureau Service. Deputising for the Payroll Manager when necessary.
  • Providing HR System support and training to staff as and when queries arise.
  • Producing and tracking all changes to terms and conditions of employment, liaising with employees, line managers and Payroll & HR Admin Manager where necessary.
  • Be the point of contact and subject matter expert for all benefit queries from employees. Administer the benefits portal for all employees.
HR Administration
  • Providing a positive contact point, dealing effectively with payroll and HR admin queries and actively monitoring the HR/Payroll and L&D mailboxes and responding to queries efficiently.
  • Monitoring fixed term contracts and VISA/residence permit expiry/check dates.
  • Monitoring Probation dates and sending out relevant paperwork to managers
  • Administering leaver process, to include sending resignation acknowledgement letters and responding to reference requests.
  • Maintaining the Company organisation charts.
  • Responding to reference requests, escalating any SM&CR reference requests to the HR Risk/Compliance Manager.
  • HR administration of T&C change letters and forms when required, including special payments forms and reward recognition letters.
  • Maintain staff files structure according to company standard format.
  • Ensure that the Offer Letter and Contract templates/versions are kept up to date on Eploy.
  • Complete monthly data cleaning of Staff files, ADP & LMS
  • Coordinate Audit reports
  • Co-ordinate annual checks for staff

Learning and Development

  • Providing diary support to L&D Manager with the implementation of internal training programmes, including induction, e.g. book internal rooms for training, book participants onto inductions, issue speaker/presenter invites, issues MS Teams links if/as required
  • Preparing training packs and materials for class attendees for internal training programmes e.g. produce delegate sign in lists, meet external facilitators and ensure they have what they need.
  • Managing the Learning Management System, including adding new users and allocating the relevant New Joiner Pathway, dealing with user queries, allocating the Annual Performance Pathway, creating new Pathways as required, rolling out training in-line with the compliance calendar, create Events for internal training programs, log participants attendance, MI reporting and managing course completion rates.
  • Managing the Learning mailbox and respond to the queries, escalating as required
  • Providing support to L&D Manager with the implementation of the Early Careers program, different programs throughout the year
  • Processing and logging all sponsored study applications

HR Team and HR Operations

  • Support HR operational process and HR systems improvement to improve HR service delivery and improve cost efficiency.
  • Support HR projects and initiatives as when required.
  • Carry out any other reasonable tasks in line with business and HR needs.
Person Specification

Knowledge/Experience

  • A strong passion and demonstrable enthusiasm for HR and administration.
  • Payroll experience required
  • Strong attention to detail.
  • High level of verbal and numerical reasoning.
  • Proficient use of Microsoft Office applications, in particular Word, Excel and PowerPoint.
  • Previous experience in HR is not essential, although some administrative experience is preferred.
  • Previous experience with Access system is desirable
  • working towards CIPD Level III not essential but preferred

Competencies

  • Performance focus
  • Working proactively
  • Communication and confidence
  • Judgement and problem solving
  • Planning and reviewing
  • Team working