Arbuthnot Latham has been associated with banking since 1833. We combine private and commercial banking, wealth planning and investment management. We believe in traditional relationship and service-led banking powered by modern technology.

Job Purpose   

Acting as the first point of contact for managers and employees in regard to HR and Payroll administration. Assisting the Payroll & HR Administration Manager with the effective and timely processing of the monthly payroll and co-ordinate with Learning & Development Manager for administration of all Learning & Development activities.

Job Description

Onboarding

• Administer background screening checks aligned to our policy and specified time frame.
• Administer offer letters, employment contracts and new starter packs. (certified and non-certified staff) on Eploy.
• Onboarding contractor process.
• Tracking completion of all onboarding documentation for new starters.
• Update new starters on ACCESS EVO, PeopleXD, LMS, H&S & Benefit Portal.

•  Providing diary support to L&D Manager with the implementation of internal training programmes, including induction, e.g. book internal rooms for training, book participants onto inductions, issue speaker/presenter invites, issue MS Teams links if/as required
•  Preparing training packs and materials for class attendees for internal training programmes e.g. produce delegate sign in lists, meet external facilitators and ensure they have what they need.
• Administer the Learning Management System, including adding new users and allocating the relevant New Joiner Pathway, dealing with user queries, creating new Pathways as required.
• Allocating quarterly learning journeys aligned to the Compliance calendar.
• Create Events for internal training programs, log participants attendance, MI reporting and managing course completion rates.
• Managing the Learning mailbox and respond to the queries, escalating as required.
• Providing support to L&D Manager with the administration of the Early Careers program.
• Processing and logging all sponsored study applications.

•  To assist the Payroll & HR Admin Manager with processing the monthly payroll through APS. Deputising for the Payroll Manager when necessary.
•  Be the point of contact and subject matter expert for all benefit queries from employees. Administer the benefits portal for all employees.

•  Providing a positive contact point, dealing effectively with payroll and HR admin queries and actively monitoring the HR/Payroll and L&D mailboxes and responding to queries efficiently.
•  Providing HR System support and training to staff as and when queries arise.
• Producing and tracking all changes to terms and conditions of employment, liaising with employees, line managers and Payroll & HR Admin Manager where necessary.
• Monitoring fixed term contracts and VISA/residence permit expiry/check dates.
• Monitoring Probation dates and sending out relevant paperwork to managers.
• Administering leaver process, to include sending resignation acknowledgement letters and responding to reference requests.
• Maintaining the Company organisation charts.
• Responding to reference requests, escalating any SM&CR reference requests to the HR Risk/Compliance Manager.
• HR administration of T&C change letters and forms when required, including special payments forms and reward recognition letters.
• Maintain staff file’s structure according to company standard format on PXD.
• Ensure that the Offer Letter and Contract templates/versions are kept up to date on Eploy.
• Complete monthly data cleaning of Staff files, PXD & LMS.
• Coordinate Audit reports.

•  To contribute to the ongoing improvement of HR operational process and HR systems to enhance HR service delivery/user experience and improve cost efficiency.
• Support HR projects and initiatives as when required.
• Carry out any other reasonable tasks in line with business and HR needs.

Knowledge/Experience

• A strong passion and demonstrable enthusiasm for HR and administration.
• Strong attention to detail.
• High level of verbal and numerical reasoning.
• Proficient use of Microsoft Office applications, in particular Word, Excel and PowerPoint.
• Previous experience in HR Administration and Payroll processing is essential.
• Previous experience with Access HR systems is desirable.

Qualifications

• CIPP not essential but preferred.

Competencies

• Performance focus
• Working proactively
• Communication and confidence
• Judgement and problem solving
• Planning and reviewing
• Team working

Life, Work and Benefits

Arbuthnot Latham is committed to equal-opportunities for all staff and candidates. We embrace inclusion & diversity and understand why they are critical for the success of our business and people.

• Agile working
• Competitive salary, pension & holiday allowance
• BUPA Health cover
• 4x Life Assurance
• Income Protection scheme
• Discretionary bonus
• Market leading maternity/paternity and menopause policies
• Flexible benefits

Data Privacy and Reasonable adjustments

We take keeping your data security seriously.  For more detail on how we may keep your data please refer to our Privacy Notice

https://careers.arbuthnotlatham.co.uk/files/RecruitmentPrivacyNotice.pdf

Reasonable adjustments: Please let us know of any adjustments or arrangements that you may need to help you apply to this role or that will help you during the recruitment process. If you wish to discuss any particular requirements or concerns you have because of a disability or medical condition please contact us at [email protected]. Information you provide about any disability or medical condition will remain confidential unless it is necessary to disclose it to other members of staff or outside agencies to ensure the health and safety of yourself and others, or to implement the adjustments you require. In these circumstances we will first discuss with you how and to whom the information may be disclosed.